Collaboration technologies are essential to optimizing remote offices and employees for hybrid work

The methods and tools used to get office work done are rapidly expanding to accommodate a broader range of worker situations and needs, including hybrid schedules and fully remote employees who require different support structures to streamline workflows and the comunications. While the tasks and responsibilities of most workers haven’t changed, many people are adjusting to different physical spaces and expectations in terms of attending virtual meetings or collaborating with colleagues who traditionally shared a common workplace.

To help businesses ensure consistent productivity regardless of worker location or status, there are a number of new collaboration solutions that can help fit any budget, space or need.

The new office experience

Today, the corporate office is just one of many places we can work on any given day. This transition came naturally for many businesses thanks to the growing preference for laptops that offer far greater flexibility than desktops, both within an office space and when working remotely.

In response, powerful and lightweight laptops are being used to meet the needs of everyone from accountants to graphic designers. This can be a huge benefit for urban workers who commute on foot, public transport or by bicycle. In addition, individual workers may have different requirements for graphics processing or screen size, making it more important than ever for IT managers and buyers to identify technology partners that can provide a wide range of fully compatible solutions for meet each specific need.

Office work has also changed, with the entire industry trending toward more consistent cross-office collaborations and some making virtual assistance available for meetings that traditionally would have concentrated workers on-site in cramped spaces. Whether the reasons are based on health or simply to provide easier access for more workers, many tools are now available to facilitate various types of meetings.

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Plus, easy-to-use collaboration tools like touchscreen whiteboards that enable recording, file sharing, and live video communication can be permanently mounted or even attached to a mobile cart that enables use in multiple spaces throughout the world. day. For pure video conferencing needs, many organizations can benefit from all-in-one solutions that combine high-definition DVLED or LCD displays with speakers, cameras, and an integrated PC to enable true plug-and-play collaboration without the need for cabling or setup assistance. . .

The value of optimized spaces

Because each worker and each day may require different tools and support, designing spaces and systems with built-in flexibility can help organizations adapt to ongoing changes in worker expectations and variable health regulations that previously impacted capacity. to maintain productivity. Flexibility can mean different things for different types of work, but one common element is providing spaces with high-quality computer monitors for hybrid workers to use on office days. These workers may not need a permanent workstation if they’re only in the office sparingly, but it’s important to make sure efficiency isn’t affected by a lack of satisfying tools.

The monitors themselves have evolved to be more ergonomic and offer special features such as ultra-wide or “dual” monitors that provide much larger digital workspaces without the need for additional cables or power cords. Newer designs include dual monitors that allow workers to view documents in two widescreen panoramic views stacked on top of each other, so even the smallest desk space can accommodate a multi-display solution. For part-time or flexible workspaces, these are ideal as they can be placed almost anywhere without interrupting the space needed by full-time office workers.

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This also extends to the home office, with ergonomic monitors providing more comfortable workdays overall and aiding companies’ efforts to reduce the strain some workers experience due to the design and placement of traditional monitors. For hybrid or fully remote workers, employers must decide where to invest their technology dollars to deliver the greatest benefits. Some workers may justify corporate investments in home office technologies, especially for larger organizations where virtual desktops or secure logins are required to keep data safe.

The future of work is accommodative

The old regimen of strict 9-5 daily work hours and cubicle farms is less relevant now than ever, with many jobs involving after-hours communications, variable hours and flexible locations, perhaps a long-term pandemic effect. . As work culture continues to change and new technologies enable greater efficiency and use of collaboration, the most successful organizations are likely to be those that accommodate their employees to encourage retention and company loyalty.

While different organizations, and even entire industries, may have a variety of views on the appropriateness and quality of work-at-home and hybrid work, the tools now exist to maximize collaboration and expand the capabilities of a corporate office to virtually any business. anywhere in the world.

Author of the photo: Andrey_Popov/Shutterstock

Kevin Schroll is a go-to-market strategy leader at LG Business Solutions USA, a provider of award-winning monitors and laptops for businesses and their employees who work in the office and remotely.

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